Vendor Invoices — business view

1. Business Summary

Generated from completed/verified tasks. Line items represent tasks with rates, units, taxes, and SAP distribution rules. SAP-synced AP documents.

2. Business Value

Pays vendors; matches cost to revenue.

3. Users / Stakeholders

Finance, vendor managers, vendors.

4. Workflows

• Eligible tasks (closed/verified) → Vendor Invoice.
• Internal submit → eligible to sync.
• SAP sync if within the configured eligibility window and not yet posted.

5. Sub-Features

• Distribution rules driven by language group/region.
• Resource type/SAP-employee mapping.
• Tax-group mapping with default fallback.

6. Business Rules

• Only verified tasks eligible.
• Brand-specific behaviors for taxes and templates.
• Submitted-and-not-yet-posted gating.

7. Data Entities

Vendor Invoice, Vendor Invoice Detail.

8. Entry Points

• Finance vendor invoice screens; common submit; SAP sync.

9. Inputs & Outputs

• Inputs: tasks, vendor, rates.
• Outputs: AP records, SAP postings.

10. Integrations

• SAP.

11. Calculations / Logic

• Total = cost × amount; minimum-charge override; discount %; deduction %; extra-fees addition; effective discount % derivation; calculated unit price.

12. Status Lifecycle

• Draft → submitted → SAP-posted → paid.

13. Permissions

• Finance, brand-scoped.

14. Reports & KPIs

• Vendor cost, tax exposure, productivity vs. cost.

15. Risks & Observations

• Calculation precedence is subtle (min-charge before discount/deduction); a misconfigured parameter quietly shifts vendor pay.
• SAP date cutoff is hard-coded — historical data excluded.

16. Source Code Evidence

• app/Plugin/finance/Model/{VendorInvoice, VendorInvoiceDetail}.php.