Cognito Forms / External Recruitment

1. Business Summary

Cognito Forms posts JSON to a webhook to create Resource/Candidate/Contact records and ingest CV/certificate files.

2. Business Value

Self-service recruitment & onboarding.

3. Users / Stakeholders

HR, VMs.

4. Workflows

• Webhook receives JSON.
• Branch by form ID (e.g., 27 → TWL brand; 70 → German form).
• Create/update Contact, Resource, Candidate.
• Download files from Cognito → ownCloud.

5. Sub-Features

• Per-form handlers, default manager assignment.

6. Business Rules

• Email-based dedupe.
• Hard-coded manager IDs (e.g., 452587 for TWL).

7. Data Entities

CognitoLog, Resource, Candidate, Contact.

8. Entry Points

• cognito/base, cognito/tryBase.

9. Inputs & Outputs

• Inputs: JSON payload.
• Outputs: provisioned records.

10. Integrations

• Cognito Forms.

11. Calculations / Logic

• N/A.

12. Status Lifecycle

• N/A.

13. Permissions

• Public webhook (only validation by form).

14. Reports & KPIs

• Form submission counts.

15. Risks & Observations

• No retry on failure.
• Hard-coded form IDs/managers.

16. Source Code Evidence

• app/Controller/CognitoController.php.
• app/Plugin/admin/Model/CognitoLog.php.